ECC TOMS Social Value Calculator
Social Value commitments entered into the Calculator will form part of the contract, with the winning bidder’s Calculator and Social Value Supporting Statement to form the Social Value Plan, which will be monitored as a Performance Measure. See below picture for brief explanation:
Bidders do not need to make an offer against all the measures set out in the ECCTOMs Calculator.
When completing the ECC TOMs Calculator, bidders must adhere to the following:
- Bidders must complete cell I5 (Bidder Name).
- Read each ‘Measure’ description carefully. Please refer to ‘Definitions and Guidance’ tab, to further understanding, or raise any clarification questions via the messaging facility within the e-sourcing portal (ProContract) as detailed in the ‘General Instructions and Guidance’
- Double check 'Unit' description carefully. Please ensure you are entering the correct amount – e.g. some units can be number of weeks of training, not the number of people to be trained.
- Do Not double count (with the exception of ECC1 where included). Individual commitment must only be entered against one measure in the Calculator. For example: local spend on SMEs (ECC12) cannot also be recorded under local suppliers spend (ECC11). In addition, bidders must not offer measures that will be delivered as part of compliance with Schedule 1 - Part 1 Services Specification.
- Include only Social Value that will have a LOCAL impact within Essex. Essex County Council boundaries are defined by Essex Highways Interactive Map – Essex Open Data. Any Social Value offer outside the “local” area will not be evaluated and will be excluded.
- Ensure that Social Value commitments are specific to the contract's scope. Avoid including broader corporate social responsibility initiatives not related to the contract.
- Partial contributions must be identified – where only a percentage of the benefit will be received through this contract, only a percentage, expressed as a decimal, of the value should be entered . A brief explanations should be included in the ‘Comments’ of the Calculator. For example, where a member of staff will work on this contract for 50% of their time, only 0.5 Full Time Equivalent (FTE) can be applied.
- Enter values only in the green cells. Calculations will be made automatically
- Comments entered in column L are for information only, and will not be included in the evaluation of the Supporting Statement.
- Enter 'Yes' or 'No' in 'Community Exchange'. Entering 'Yes', will enable you to take part in the Community Exchange (a virtual 'noticeboard'), where your Social Value 'Units Offered' and organisation's name will be published.
Please note
- Failure to deliver the Social Value commitments in the tender will be treated as poor performance of the requirements in the contract and will be subject to an Action Plan to ensure delivery is rectified.
- When entering the units, the calculations will be updated automatically in ‘Total value’ (column J) and in turn the ‘Total Social Value Bid’ in cell [J39] using the following formula: Units offered x Proxy value =Total value and Total Social Value Bid = ∑ column J ‘Total value’.